COMPUTERS & INTERNET
 
HOW TO BACK UP YOUR COMPUTER FILES USING EXTERNAL HARD DRIVE


I’m a computer person and I spend half of my time in front of  the computer.  I do my stuff  in the computer. Everything is saved in the computer. 

One day, my computer crashed and I didn’t have a choice but to re-install the operating system.  Having done that  my computer was back to work. Suddenly, I realized that all my files were gone including the installed software and then a huge amount of regrets came in, “ oh, I should have backed up my files”.
That was the saddest and lowest part of my life. I had to start from scratch.


The major lesson I’ve learned out of this incident is to “SAVE AND BACKUP” your file. I’ve always known that it is very important to back up my files but due to my “Manana Habit” (I’ll do it tomorrow / I’ll do it next time attitude) I suffered a lot. I wasted too much time and effort.

My advice is to Save and Back up your files as soon as you finish every project.  There are a lot of ways on how to back up your files. You can use either a CD, DVD for smaller files or external hard disk drive for larger files. For a more convenient and secure way, I would suggest using External Hard Disk Drive. It comes in various sizes, shapes and capacities. All of these can be purchased in  online stores and physical computer stores. These external storage devices communicate to the host computer through a hardware interface. The most common and most popular types of interfaces available are USB and firewire. Most new generation computers are equiped with USB or Firewire ports where you can attach your USB flash drive or firewire cable to transfer files to and fro.

If you already have purchased your external hard drive device, you have to Read first the users manual before using the device for important instructions.
If you already have the proper knowledge on installing the device, you can go ahead and install it following the given instructions.
You have to make sure that the device installed is recognized by your computer. A pop up balloon usually shows up stating the “Software has been installed or “Software Not Recognized”. If “Software Not Recognized” pops up, you have to re-install your device until the device will be recognized and initialized.
Now, it’s time to back up your important files.

  • Locate the file you want to back up. Open that file, adjust the window to a smaller size and put it on one side either left or right side of the screen.
  • Click Start menu
  • Click My Computer
  • A new window opens and look for the product name or icon of your newly installed device and double click .
  • Another window or page opens. That is the page of your external hard drive. Make that window smaller too and drag it on the other side.
  • It’s time for you to transfer files from your computer to your external device.

If you want to “Copy Only” the files from your computer to the external storage device, you can follow the instructions below. Copying the files would mean the original files will remain in your computer.

  • To start with, Point your mouse to the previously opened “computer file”. If you have more than one file to copy, click on the Edit menu located at the upper left hand corner of the page, a pull down menu appears then click select all to copy by batch. Doing this will highlight all files right there and then.
  • Click “Edit” again and this time you have to click “Copy”. All the highlighted files will then be copied.
  • Bring your mouse to the other page on your screen which is the external storage device page. Point  your mouse on the center of that page, right click and then click “Paste”. All the files on the other page should already be in the external device page.
  • Thats it! You’re Done! You can close both pages by now.

If you want to “Completely Move” the files from your computer to the external storage device, follow the instructions below.

  • Point your mouse to the previously opened “computer file”. If you have more than one file to transfer, click on the Edit menu located at the upper left hand corner of the page, a pull down menu appears then click Select All to execute a batch transfer. Immediately, all the files will be highlighted.
  • Click on any of those highlighted files….Do Not release your mouse. All files names should still be highlighted. Drag them outside that page going towards the other page.
  • When your mouse is already inside the external drive page, release it.
  • All the files on the other page should already be transferred to the external device page.
  • That it. You’re Done! You can close both pages by now.

Warning ! Before removing your external device from your computer, you have to do the steps on how to safely remove your device from the computer.